Privacy Policy

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Your privacy is important to us. It is Paul's Job's policy to respect your privacy and to comply with all applicable laws and regulations regarding any personal information we may collect about you, including via our website https://paulsjob.ai and other websites we own and operate.

Where our website contains links to third-party websites and services, please note that those websites and services have their own privacy policies. After following a link to any third-party content, you should read their published privacy policies on how they collect and use personal information. This privacy policy does not apply to any of your activities after you leave our website.

This policy is effective as of 6 October 2025.
Last updated: 27 April 2026

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Controller

The party responsible for data processing on this website is:

Paul's Job Recruiting Intelligence GmbH
Saarbrücker Straße 19
10405 Berlin
Germany

Email: hello@paulsjob.ai
Managing Directors: Dominik Faber, Yannick Evans
Commercial Register: Amtsgericht Charlottenburg, HRB 272054

For further information, please see our Imprint (https://www.paulsjob.ai/en/imprint).

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Information We Collect

The information we collect includes both data that you knowingly and actively provide when using or participating in our services and promotions, and information automatically sent by your devices when you access our products and services.

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Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. This may include your device's Internet Protocol (IP) address, your browser type and version, the pages you visit, the date and time of your visit, the time spent on each page, and other details about your visit.

Additionally, if you encounter certain errors while using the site, we may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about your device, what you were trying to do when the error happened, and other technical information relating to the problem. You may not receive notice of such errors, even at the time they occur, that they have occurred, or what the nature of the error is.

Please be aware that, while this information may not be personally identifying by itself, it may be possible to combine it with other data to identify individual persons.

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Device Data

When you visit our website or interact with our services, we may automatically collect data about your device, such as:

• Device type
• Operating system
• Geolocation data

The data we collect can depend on the individual settings of your device and software. We recommend reviewing the policies of your device manufacturer or software provider to learn what information they make available to us.

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Personal Information

We may ask for personal information, including one or more of the following:

• Email address
• Social media profiles

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User-Generated Content

We consider "user-generated content" to be materials that our users voluntarily submit for the purpose of publishing on our website and/or social media channels. All user-generated content is associated with the account or email address used to submit the materials.

Please be aware that any content you submit for the purpose of publication will be publicly accessible after publication (subject to a possible review or approval process). Once published, it may be accessible to third parties not covered by this privacy policy.

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Lawful Basis for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason to do so. In that case, we only collect personal information that is reasonably necessary to provide our services to you.

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Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

• Post a comment or review or otherwise participate in our online community
• Use a mobile device or web browser to access our content
• Contact us via email, social media, or similar technologies
• Mention us on social media

Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.

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Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with all laws applicable to us in respect of any data breach.

You are responsible for selecting any password and ensuring its security, as well as for maintaining the security of your own information within the scope of our services.

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How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or anonymise it by removing all identifying details.

However, if necessary, we may retain your personal information for compliance with legal, accounting, or reporting obligations, or for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes.

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Children’s Privacy

Our products and services are not directly aimed at children under the age of 13, and we do not knowingly collect personal information from children under 13.

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Disclosure of Personal Information to Third Parties

We may disclose personal information to:

• A parent, subsidiary, or affiliate of our company
• Third-party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, advertisers, or analytics platforms — in particular HubSpot (CRM and marketing automation), Microsoft (Clarity), and Google (Analytics, Ads, Tag Manager)
• Our employees, contractors, and/or affiliated entities
• Our existing or potential agents or business partners
• Courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or to establish, exercise, or defend our legal rights
• Third parties, including agents or sub-contractors, who assist us in providing information, products, services, or direct marketing to you
• Third parties to collect and process data

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Your Rights and Control Over Your Personal Information

Under the GDPR, you have the following rights:

• Right of access (Art. 15 GDPR): You may request information about whether and which of your personal data we process.
• Right to rectification (Art. 16 GDPR): You may request the correction of inaccurate data or the completion of incomplete data.
• Right to erasure (Art. 17 GDPR): You may request the deletion of your personal data, provided no statutory retention obligations apply.
• Right to restriction of processing (Art. 18 GDPR): You may request that processing of your data be restricted under certain conditions.
• Right to data portability (Art. 20 GDPR): You may request that we provide your data in a structured, commonly used, and machine-readable format, or transmit it directly to another controller.
• Right to object (Art. 21 GDPR): You may object to the processing of your data where it is based on legitimate interest or carried out for direct marketing purposes.
• Right to withdraw consent (Art. 7(3) GDPR): You may withdraw any consent given at any time with effect for the future, without affecting the lawfulness of processing carried out before withdrawal.
• Right to lodge a complaint (Art. 77 GDPR): You have the right to lodge a complaint with a data protection supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement.

To exercise your rights, an informal message to hello@paulsjob.ai is sufficient. We may request appropriate proof of your identity to verify your request.

If you provide us with personal information about another person, you confirm that you have obtained their consent to do so.

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Use of Cookies

We use "cookies" to collect information about you and your activity on our site. A cookie is a small piece of data that our website stores on your computer and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on the preferences you have specified.

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Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites and cannot accept responsibility or liability for their respective privacy practices.

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Changes to This Policy

At our discretion, we may change this privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we make changes to this privacy policy, we will publish the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will obtain your consent or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

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Cookiebot by Usercentrics (Consent Management)

We use the consent management service Cookiebot by Usercentrics, a service of Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark, a subsidiary of Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, Germany.

Cookiebot enables us to obtain, manage, and document consent for the storage of cookies and the use of comparable technologies.

When our website is accessed, the following data is transmitted to and stored by Cookiebot:

• Your consent or withdrawal decisions (opt-in/opt-out)
• Your IP address in anonymised form
• Browser and device information
• Date and time of your visit
• URL of the page accessed
• A pseudonymous, randomly generated consent ID

This data is used solely to demonstrate consents granted in accordance with the GDPR and is not processed for any other purpose.

The legal basis is Art. 6(1)(c) GDPR (compliance with a legal obligation) in conjunction with Art. 7(1) GDPR, as well as our legitimate interest pursuant to Art. 6(1)(f) GDPR in the lawful integration of cookies and comparable technologies.

Data is processed on servers located within the European Union.

Storage period: Consent data is stored for 12 months. After that period, consent will be requested again.

For further information on data protection at Cookiebot, please visit: https://www.cookiebot.com/en/privacy-policy/

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Google Services

In cases where personal data is transferred to the United States, we have entered into a data processing agreement with Google, including the EU Commission–approved Standard Contractual Clauses (appropriate safeguard pursuant to Art. 46(2)(c) GDPR).

The legal basis for the use of Google Analytics is your consent pursuant to Art. 6(1)(a) GDPR. You can change your cookie settings at any time and withdraw your consent without giving reasons.

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Google Analytics

Paul's Job uses Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses cookies, i.e. text files placed on your computer, to help analyse how users use the site.

The information generated by the cookie about your use of this website is generally transmitted to a Google server in the USA and stored there.

If IP anonymisation is activated on this website, your IP address will, however, be truncated by Google in advance within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there.

On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide further services related to website use and internet use to the website operator.

According to Google, the IP address transmitted by your browser as part of Google Analytics is not merged with other Google data.

Paul's Job uses Google Analytics to analyse the use of the website and Paul's Job products in order to continually improve them. The statistics gained help us improve our website and make it more interesting for you as a user.

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Google Ads Conversion Tracking

Google Ads Conversion Tracking is an analytics service provided by Google Inc. that links data from the Google Ads advertising network with actions performed on this application.

Personal data collected: cookies and usage data.

In addition, Paul's Job uses the "Call Conversion Tracking" feature of Google Ads. With this feature, a special phone number is shown to a Google user on Paul's Job's Google business profile. This is triggered by the entry of certain search terms (ads run by Paul's Job). When users call this special phone number, the Google Ads backend links the call with the search query and the booked ad. This allows Paul's Job to identify which booked ad is more likely to lead to a customer call and to plan and design advertising accordingly.

The legal basis is your consent pursuant to Art. 6(1)(a) GDPR. Consent is obtained via the cookie banner. You can also object to the processing of your data via this banner.

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Google Tag Manager

Google Tag Manager is an analytics service provided by Google Inc. that can be used to integrate further services into the website (e.g. Google Analytics). The Tag Manager itself only serves as a container for further tracking tools and cookies.

Personal data collected: cookies and usage data.

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Google Remarketing

This website uses the remarketing tool of Google Inc. ("Google"). This feature allows interest-based ads to be shown to website visitors within the Google advertising network.

The website visitor's browser stores cookies on their computer that allow the visitor to be recognised when they visit websites that are part of Google's advertising network. On these sites, the visitor may be presented with ads relating to content they have previously viewed on websites that use Google's remarketing feature.

According to Google, no personal data is collected in this process.

Third-party provider information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of use: http://www.google.com/analytics/terms/, privacy overview: http://www.google.com/intl/en/analytics/learn/privacy.html, and privacy policy: http://www.google.com/intl/en/policies/privacy.

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HubSpot (CRM and Marketing Automation)

We use HubSpot, a service provided by HubSpot, Inc., 2 Canal Park, Cambridge, MA 02141, USA, and HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland.

We use HubSpot for:

• Receiving and processing demo requests and contact enquiries via our website
• Managing prospect and customer data (CRM)
• Sending marketing and informational emails (e.g. newsletters, product updates)
• Analysing and optimising our marketing activities and website usage

When you fill in a form on our website (e.g. "Book a demo") or interact with our marketing content, the data you enter (e.g. name, email address, company, phone number, position) as well as technical information (e.g. IP address, browser type, pages visited, time of visit, click and open behaviour for emails) is transmitted to and stored by HubSpot.

HubSpot uses cookies and comparable technologies to associate user interactions across multiple sessions.

Legal basis:

• For demo and contact requests: Art. 6(1)(b) GDPR (initiation/performance of a contract) and Art. 6(1)(f) GDPR (legitimate interest in the efficient handling of enquiries)
• For marketing emails and tracking cookies: Art. 6(1)(a) GDPR (consent), which you provide via our cookie banner or the newsletter sign-up form. You can withdraw this consent at any time with effect for the future.

Data transfer to the USA: We have entered into a data processing agreement with HubSpot (Art. 28 GDPR). HubSpot is certified under the EU-U.S. Data Privacy Framework; the EU Standard Contractual Clauses (Art. 46(2)(c) GDPR) apply additionally.

Storage period: We store personal data in HubSpot for as long as is necessary for the respective purpose — for marketing data, until consent is withdrawn; for contract data, until the expiry of statutory retention periods.

For further information on data protection at HubSpot, please visit: https://legal.hubspot.com/privacy-policy

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Microsoft Clarity

This website uses Microsoft Clarity, a web analytics service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052, USA ("Microsoft").

Microsoft Clarity allows us to better understand user behaviour on our website. The following are collected in particular:

• Mouse movements, clicks, scroll behaviour, and keystrokes (excluding content from input fields)
• Pages visited and time spent
• Session recordings (replay) and aggregated heatmaps
• Technical information such as IP address (truncated/anonymised), browser, operating system, device and screen information, and approximate location (country/region)

Microsoft Clarity masks content from form fields and sensitive text by default so that it is not visible in recordings.

The data is processed in pseudonymised form and used solely to analyse and improve the usability of our website.

Legal basis: Art. 6(1)(a) GDPR (consent), which you provide via our cookie banner. You can withdraw your consent at any time with effect for the future via the cookie settings.

Data transfer to the USA: We have entered into a data processing agreement with Microsoft. Microsoft is certified under the EU-U.S. Data Privacy Framework; the EU Standard Contractual Clauses (Art. 46(2)(c) GDPR) apply additionally.

Storage period: Microsoft Clarity stores the collected data for a maximum of one year.

For further information on data protection at Microsoft Clarity, please visit:
https://privacy.microsoft.com/en-us/privacystatement
and https://learn.microsoft.com/en-us/clarity/faq

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Contact

For any questions or concerns regarding your privacy, you can contact us at:
hello@paulsjob.ai