Candidates are thrilled.
Conversion rate increased from 20% to 80%
Candidates upload police clearance & §34a certificate directly via WhatsApp
Interview invite sent automatically the same day
4x
more applications
60
minutes to interview invitation
100
languages fluently
How a family business is revolutionizing recruiting with AI
Background
VD Mayr is a long-standing, family-owned security company based in Munich. With around 1,600 employees, the company has provided safety for generations – including major sporting events.
Despite its traditional values, VD Mayr is highly innovative: as one of the first in its industry, it uses AI to radically speed up recruiting processes while ensuring the highest quality standards.
Challenge
Before Paul, reviewing and verifying documents often took several days – with the risk that candidates would already be hired elsewhere in the meantime.
Seasonal peaks: For sporting events or large-scale functions, hundreds of employees need to be hired at short notice.
Strict regulation: Security staff must complete §34a training, pass certification exams, have at least five years of EU residence, and provide clear police records.
Document requirements: No official proof, no hire – meaning intensive pre-screening and extensive manual follow-up.
Small HR team: Three recruiters manage 1,600 employees and are responsible for 500–600 hires per year.
Solution
Automatische Interview-Einladung: Direkt nach Screening oder Assessment – in <1 Stunde.
Selbstständige Terminfindung: Bewerber wählen ihren Slot direkt im Chat.
Reschedule & Reminder: Paul verschiebt Termine automatisch und erinnert Bewerber → drastisch weniger No-Shows.
Final Touch: KI-Interviews (optional) – Paul kann standardisierte Interviews selbst durchführen (z. B. für Sicherheitskräfte).
Screening with Paul
The results
Candidates delighted with 24/7 responses in 100 languages
Recruiting scaled without adding staff
Conversion rate boosted: from 20% to 80%
Candidates love Paul
With Paul, candidates receive instant feedback, always have a contact person who answers 24/7 in 100 languages, and can use their preferred communication channel.
100 languages
Instant answers via chat
24/7 service
WhatsApp best channel
Pilot projects showed: confirmation rates for applicant days are directly tied to speed – invitations sent within 1 hour achieve up to an 85% acceptance rate.
WhatsApp: 81 % (90 % of the Volumens)
E-Mail: 75 %
Web-Widget: 43 %
End-to-End Process
he major breakthrough: with Paul, the process doesn’t stop at screening or scheduling.
Candidate status updated automatically
All data flows into the HR system
First fully digital end-to-end recruiting process in the security industry